About

VUMC Vanderbilt Coordinating Center

Overview of Services

The goal of the Vanderbilt Coordinating Center is to assist both new and experienced investigators with the review, preparation, and conduct of industry sponsored, investigator initiated clinical research and federally funded clinical research.  Experienced, certified clinical research coordinators are available, both on and off site, to provide complete study coordination on a range of services, such as, study feasibility, logistical considerations , IRB preparation and submission, study start-up, regulatory compliance, participant recruitment, data management, budgetary review and negotiation as well as financial management.  

The Vanderbilt Coordinating Center (VCC) is staffed by qualified, experienced, and certified clinical research coordinators who are well versed in the application of Good Clinical Practice (GCP) to their day to day activities.  These multi-disciplinary, registered nurse and non-nurse coordinators, known collectively as the Study Coordinator, provide both on and off-site services to investigators.  Through their unique outreach model, they are able to offer study coordination at multiple sites for multiple investigators simultaneously.

While the VCC can provide complete study coordination to an investigator, they can also provide any one of a range of services including, but not limited to:  

  • Site selection and feasibility assessment
  • Budget development and negotiation, facilitate contract negotiations and execution, financial billing compliance approval , financial tracking and management
  • Logistical considerations and planning, study start up and staff training
  • IRB Preparation and submission,  IRB amendments, adverse events, annual reviews
  • Regulatory document compilation and maintenance  (FDA approval of INDs and IDEs, Medicare billing approval)
  • Design of Source documents and Case report forms
  • Patient Recruitment, Screening, Consenting and Follow Up
  • Drug administration, dispensing and accountability
  • Phlebotomy and specimen processing and storage
  • Data management services (data collection, data entry, internal QA/QI audit program)
  • Study close out and archive

Leadership

Jill Janssen, 
Jessica Collins,

For general inquiries, please email VCC@VUMC.org

Location and hours of operation

Hours Location

7:30 a.m. to 4:30 p.m.        

For Local Clinical Trial Support:

1500 21st Ave. S., Village at Vanderbilt, Suite 3500

 

For Multicenter Clinical Trial Support:

2525 West End, Suite 1440 

Links and Resources

https://medschool.vanderbilt.edu/clinical-trials-center

 

Billing Number Activation

 VUMC Investigators with VUMC center numbers:
  All VUMC billing numbers are activated in iLab via a nightly feed from Workday. Grant Worktags are auto-assigned to the PI's lab group. All other funds (Cost Centers, Gift or Program Worktags) must be claimed within the PI's Lab Group.
 
 VU Investigators with VU CoA or POET numbers:
  VU users will manage the VU billing numbers via the webform on the VUMC Office of Research website. 
 
 Vanderbilt Investigators with VA (Veteran Affairs) funding: 
  Contact the VUMC Office of Research at VUMCcores@vumc.org to request access to your VA funding.  All investigators with VA funding are assigned a VA billing number (999999xxxx). The VUMC Office of Research manages VA billing numbers in coordination with the VA Research Administration.