VUMC Clinical Trials Radiology Support Core

Overview of Services

The VUMC Clinical Trials Radiology Support Core provides administrative imaging support services to the Vanderbilt clinical trials community. The Department of Radiology and Radiological Sciences has made a broad set of resources available for clinical trial protocol review, study design consultation, imaging acquisition, and post-processing. In order to provide a wide range of imaging support to clinical trials, our team consists of personnel from each imaging modality. Our collaborative study review processes helps to ensure more accurate billing of study procedures and performance of appropriate imaging.


Services include the following:

  • Review of study protocol and imaging guidelines for feasibility and billing determination
  • Consultation on scientific merit and imaging correlatives
  • Resolution of protocol implementation issues with radiologists, physicists, study coordinators and sponsors
  • Close collaboration with VUMC Finance/CTBC regarding exam codes and billing
  • Loading specialized (i.e., non-standard of care) imaging protocols onto scanners
  • Creation of study-specific Clinical Trials Imaging Instructions (CTII) forms
  • Completion of sponsor required training
  • *Phantom or volunteer scanning for clinical trial qualification
  • Completion of sponsor required documents for clinical trial qualification
  • Participation in Site Initiation Visits if required by sponsor
  • Resolution of sponsor queries related to image acquisition
  • Image de-identification and archival to CD/DVD for transmission to sponsor
  • Completion of imaging data transmittal forms
  • **Transmittal of image data via ftp to study coordinators or study sponsors

*Please visit our website:,  for further information regarding phantom or cadaver scanning for internal research projects.

**Electronic submission of image data has very limited availability, please e-mail  for further information.


Core Fees:

Please visit our website:, for Clinical Trial Radiology Support Published Rates and Fee structure.

*Note: Core rates are approved by the Office of Research regularly. Rates are based on cost-recovery and are subject to change at any time. 


Rebekah Smith BS, CNMT, NCT
Core Manager



2525 West West End Ave., 14th Floor
Nashville, TN 37203


Visit our website for more information about our core:


Billing Number Activation

 VUMC Investigators with VUMC center numbers:
  All VUMC billing numbers are activated in iLab via a nightly feed from Workday. Grant Worktags are auto-assigned to the PI's lab group. All other funds (Cost Centers, Gift or Program Worktags) must be claimed within the PI's Lab Group.
 VU Investigators with VU CoA or POET numbers:
  VU users will manage the VU billing numbers via the webform on the VUMC Office of Research website
 Vanderbilt Investigators with VA (Veteran Affairs) funding: 
  Contact the VUMC Office of Research at to request access to your VA funding.  All investigators with VA funding are assigned a VA billing number (999999xxxx). The VUMC Office of Research manages VA billing numbers in coordination with the VA Research Administration.