VUMC Clinical Trials Processing Core

Overview of Services

The Clinical Trials Processing Core is located on the 6th floor of Preston Research Building in two restricted access labs. The Core manages human specimen for oncology clinical trials for both Vanderbilt-Ingram Cancer Center and Monroe Carell Jr. Children’s Hospital. This NIH-guided core facility’s services include, but are not limited to, patient sample collection, processing, storage, and shipment based on study requirements and guidance; data tracking and auditing; clinical trial kit management and inventory; and financial management services for clinical trial preparation. This program is dedicated to accurate and expedient sample management to ensure quality control and to assist in end-user data integrity. Current staffing consists of one lead Coordinator, eight Research Assistants and two Pathology Specimen Coordinators who assist with all aspects of daily operations.


 For general questions or assistance:

Location and hours of operation

Hours Location

Monday - Friday
7:30 a.m. - 10:30 p.m.

Saturday - Sunday
8:00 a.m. - 3:30 p.m.                          

634 Preston Research Building

Links and Resources

Link to Tissue Librarian Webform:
(VUNet ID and training are required to utilize)


Billing Number Activation

 VUMC Investigators with VUMC center numbers:
  All VUMC billing numbers are activated in iLab via a nightly feed from Workday. Grant Worktags are auto-assigned to the PI's lab group. All other funds (Cost Centers, Gift or Program Worktags) must be claimed within the PI's Lab Group.
 VU Investigators with VU CoA or POET numbers:
  VU users will manage the VU billing numbers via the webform on the VUMC Office of Research website
 Vanderbilt Investigators with VA (Veteran Affairs) funding: 
  Contact the VUMC Office of Research at to request access to your VA funding.  All investigators with VA funding are assigned a VA billing number (999999xxxx). The VUMC Office of Research manages VA billing numbers in coordination with the VA Research Administration.